Pondicherry University - A central university

16 (d). Courses being run by the College as of now.
i) Details of programmes etc.

Degree
UG & PG

Sanctioned
strength

Students on roll
for each year
of the course

Starting date

Affiliation
permanent/ Provisional

ii) Was there any break in any of the above programmes? If yes, give details.

iii) Whether the institution has fulfilled all the conditions of the inspection committees for various courses?

iv) Has the compliance report, to the same effect, sent to the University.
If yes, When?
If No, Give detailed explanations.

PONDICHERRY UNIVERSITY

( A CENTRAL UNIVERSITY )

PUBLIC NOTICE

Application for Provisional Affiliation for the academic year 200 - 200

PART-A – BASIC INFORMATION

1.	College/ Institution a) Name & Postal Address of the College/Institution b) Telephone and Fax numbers c) E-mail and Website address d) Year of establishment of the college/Institution
2.	Head of the Institution: (Director/ Dean/ Principal) a) Name b) Designation c) E-mail, Telephone, Fax and Cell Numbers d) Residential Address with Telephone Number
3.	Legally authorised representative for communication (authorisation Letter to be enclosed)
4.	Trust: a) Name & Address of the Trust / Society b) Registration Number and date of registration c) Family/ Public Trust d) Name and address of the Chairman/ e) Secretary of the Trust f) E-mail, Telephone, Fax and Cell Numbers g) Residential Address with Telephone Number
5.	Permission letter obtained from the State Government to start the college No. and Date (Enclose copy)
6.	Name and Address of the Members of the Managing Body constituted
7.	a. Whether Discipline and Welfare Committee is functioning?				YES / NO
7.	b. Whether Registers and Records as per norms are available / maintained.				YES / NO
8.	Financial Stability Financial status of the Trust to be given briefly in a separate sheet with the following details. a) Bankers: Branches: Account number (s): Balance amount (Rs.): • As on 31st March of the previous year • As on Date b) FDR details (Bank / Govt. / Govt. approved institutions.) Branch: Amount of investment: Date of maturity: c) Value of immovable properties (GLV # and MV #). Provide Survey No. of the land, extent of land, location and details of buildings (Certified copies to be signed by approval valuers). # GLV – Guide Line Value and MV –Market Value d) Whether the endowment has been created, details to be provided e) Income tax permanent account number .
9.	Details of the Land earmarked for the College:
Sl.No	Document No.	Date of registration	Survey No		Extent (acres)


			TOTAL
Note : 1.The extent of land should be as per University norms for the course of study .
10.	Building: Blockwise – (Provide separate enclosures for the existing & proposed buildings)
Sl.No	Description	Size LxBxH (m x m x m)	No.s	Type of roof	Furniture / amenities detail
a)	Class Rooms
b)	Drawing Hall
c)	Workshop
d)	Store
e)	Administrative Office
f)	Principal’s room
g)	Chairman / Secretary room
h)	HOD’s room
i)	Teaching Staff rooms
j)	Library i) Reading hall ii) Reference Section iii) Stack room Total
k)	Physical Education
l)	NCC / NSS / NSO / YRC
m)	Seminar Hall
n)	Health Centre
o)	Bank
p)	Cooperative stores
q)	Canteen
r)	Vehicle parking
s)	Lunch and Rest room for Girls
t)	Toilet i) Boys ii) Girls
u)	Auditorium
v)	Maintenance and Estate Office

11.	Hostel: (Number of blocks)
	a) For Men/Women
	b) Location of the hostel –(within / outside)
	c) Staff – Resident Warden Numbers		Numbers
	d) Common room
	e) Reading room
	f) Recreation room
	Rooms	Number		Number of students accommodated
	g) No. of rooms available in the hostel for existing and proposed programme(s).
	i) Single (Area in Sq.m) ii) Double (Area in Sq.m) iii) Triple (Area in Sq.m) iv) Quadruple / Dormitory (Area in Sq.m) Total



	h) Total Built-in-area (in Sq.m)
12.	Physical Education:
	a) Name of Physical Director
	b) Qualification and Experience
	c) No. of Attenders / Markers attached to the Department of Physical Education and their names
	d) Total area of the play ground
	e) Details of the outdoor games available
	f) Details of the Indoor games available
	g) Details of gymnasium available
	h) Fund alloted to Physical Education
	i) Details of Sports / Games items available and their cost
13.	Details of Staff Quarters:
	Designation	Number		Area
a.	Principal
b.	Teaching staff
c.	Non-Teaching Staff

Signature of the Legally                                                                                   Chairman/ Secretary
Authorised Representative                                                                         (Name in Capital Letters)
(Name in Capital Letters)

     Office Seal                                                                                                                Office Seal

Place:
Date:

PART – B
PROGRAMME DETAILS

Provisional Affiliation for the academic year 200 –200

14.	Name and Address of the College/ Institution:
15.	Name and Address of the Trust:

16. Details of Programme(s) applied for provisional affiliation:
16 (a) Additional Programme(s) for which provisional affiliation is sought.
Sl.No	Degree	Programme(s)	Sanctioned/ Proposed Strength	AICTE/ Ministry/ MCI/ NCTE etc. approval/ recognition No. with Date (Enclose Copy), if applicable					Remarks

16 (b) Variation in intake in the existing Programme(s) for which provisional affiliation is sought.
Sl.No.	Degree (UG & PG)	Programme(s)	Sanctioned Strength		NOC State Govt/ University		AICTE/MCI/NCTE etc. approval No. with Date (Enclose Copy), if applicable.
Sl.No.	Degree (UG & PG)	Programme(s)	Previous	Revised/Proposed	NOC State Govt/ University


16 (c ). Details of existing provisionally affiliated programme for which continuation of provisional affiliation is sought
Sl.No	Department	Degree (UG & PG)	Programme(s)	Sanctioned strength for the academic previous year (Enclose a copy)	Number of students admitted for the previous academic year (Enclose a copy)	Ministry/ AICTE /MCI/NCTE approval No. and Date for the previous academic year (Enclose a Copy)	University Affiliation No. and Date for the previous academic year (Enclose a Copy)	Academic Years of Break in offering the programme (If any)	Year of Introduction

Submit the copies of the Ministry/AICTE/MCI/NCTE etc. approval, if applicable, as soon as it is received

17. Additional Information to be Given, If starting a New Degree Programme.

Rationale for Starting the Course. i) (a) Based on committee recommendation; (b) based on job market survey on skill demand; (c) included in the original vision of the Institution.
ii) If you are starting a medical course, have you ascertained by doing any survey that the college will be able to get enough patients as per MCI regulations.
iii) Plans for running the course (Include detailed time bound plan for recruitment of necessary faculty, preparation of laboratory, and other infrastructure)
iv) Has an NOC been obtained from Pondicherry Government? a) If yes, give the date and reference letter of the order and a copy of the relevant order be enclosed. b) If no, when did you apply for it? Enclose a copy of your letter to the Govt. of Pondicherry. c) If not yet applied, when do you propose to apply for it? d) When do you expect to get the approval? If yes, reasons for this optimism.
v) Has Permission/ approval/ recognition been obtained from the concerned statutory body? a) If yes, give date and reference letter of the order and a copy of the relevant order be enclosed. A copy of the document(s) submitted to this body for obtaining recognition/permission/ approval for starting the course must be enclosed along with your affiliation application to Pondicherry University without fail. b) If no, when did you apply for it? Enclose a copy of your letter to the concerned statutory body and the document(s) submitted to this body as asked above.
c) If not yet applied, when do you propose to apply? As and when you apply you must submit a copy of the document(s) submitted to this body to Pondicherry University also. d) When do you expect to get the approval? Reason for the optimism.
vi). Under which School of Pondicherry University, the course will be run? vii). Is there a Board of Studies in Pondicherry University for the course being proposed? a) If not, whether a Board of Studies needs to be constituted for the course being proposed? b) Have you prepared a list of experts in the field for constituting the Board of Studies for the course? c) If yes, please attach the list of experts with their current professional address and telephone numbers (At least 10 experts should be listed) d) As and when the Board is constituted, your institution will have to bear the expenditure for constituting the Board of Studies and conduct of Board of Studies Meetings and framing the course structure and syllabi for the various courses?
viii).Has college already framed the syllabi for the new course/ programme semesterwise? a) If yes, enclose a copy of the same. b) If not, when will the syllabi be framed? Give definite dates. As soon as it is framed, a copy must be sent to the University immediately. c) Where Laboratory courses are required, details of lab. Experiment to be enclosed. d) For each course/Lab., a list of suggested textbooks, supplementary textbooks and reference books be listed.
ix). Total amount allocated for initial expenditure to set up the infrastructure, class rooms, hostel facilities, library, laboratory equipments, chemicals, and so on for the proposed course.

18. Teaching Faculty

18 (a) Details of Director/ Dean/ Principal

Education Qualification

Specialization

Date of Birth and Age as on the date of commencement of the academic year

Date of joining in the present post

Number of years of Experience as Professor

Number of years of Experience in industry

Total years of Experience

Total pay
(Basic pay
+
Allowance)

Degree

Year of passing

% of marks obtained

University

UG.

PG.

Ph.D

Additional

Whether the Director/ Dean/ Principal is qualified as per UGC/ MCI/ AICTE/ DCI/ VCI/ NCTE etc. norms YES / NO

18 (b) Details of Teaching staff (Department wise)

Name(s) of the teachers
(Department wise)

Designation
Regular / Visiting

Qualification

% of marks

Specialization
(Degree wise)

Experience

Date of Birth

Date of joining in the present post

Scale of pay

Present Basic pay

Total emoluments (Rs.)

Signature of the Staff

University approval of the qualification (No. and date)

Teaching/
Research

Industry/ Others

Whether the teaching staff are qualified as per UGC/ MCI/ AICTE/ DCI/ VCI/ NCTE etc. norms

18(c) Staff Student Ratio

Sl.No

Name of the Department

Programme(s) offered UG & PG

Sanctioned Strength

Total No. of Teaching Staff Programme wise

Staff – Student Ratio

18 (d). Additional information on Teachers for the proposed course/ programme

a) Are qualified teachers already available on your pay roll in your college/ Institution for teaching the course?

The University requires that qualified teachers for the course must be appointed by and for the College/ Institution exclusively.

If no new posts are proposed to be created/ sanctioned, please elaborate temporary arrangements made for teaching work of the new course(s).

b) If not, how many teachers will be appointed exclusively for this course/ programme and what will be the mode of recruitment? Please give details.

Year	Designation	No.	Minimum qualification, expertise & experience required for each designation *	Permanent/ Temporary/ Ad hoc	Pay scale/ Salary/ wages
I Year
II Year
III Year

c) Steps already/ to be taken to fill up these posts.

d) If teachers are available, give information on them in the same format as in 18 (b).

If it is proposed to carry on the work with the existing staff, a note as to how this additional work load can be handled with the work load by the staff for existing courses may be given in an elaborate manner.

Please enclose a copy of Time-table for existing courses and new courses separately.

e) Work load prescribed and followed for the existing teaching staff
a) Professor including Principal b) Readers and c) Lecturers

f) Detailed bio-data of the staff in position in the Department where the proposed new courses are to be started with their specilisation.

g) Additional supporting and other non-teaching staff (cadrewise) proposed/ sanctioned for the new course(s)

* Do these conform to the norms of the Statutory bodies like AICTE etc.

19. Laboratories and Equipment:

19 (a). List of equipment
Sl.No.	Department	Degree	Name of the Programme(s)	Name of the Laboratory	Name of the Equipment	Quantity (Nos.)



19 (b). List of equipment to be procured for the new programme
Sl.No.	Department	Degree	Name of the Programme(s)	Name of the Laboratory	Name of the Equipment	Quantity (Nos.)

20. Lecture rooms for new programme.

How many additional lecture class rooms and laboratories are needed for this course? (Floor space and required furniture. Give the basis on which this estimate is made.)

First Year:

Second year:

Third year:

Are these class rooms already available?
If yes, give a building plan and indicate the rooms to be allocated for this course:

If No, when will the additional floor space with necessary furniture will be created? Give a building plan as well as a time bound project plan for its completion with the amount of funds allocated or will be allocated

If you have not already created additional infrastructure for this course, why should you seek permission from the University to start this new course?

21. Network Connectivity

Give the details of network connectivity:
Bandwidth:
Number of terminals with internet access

22. Computing Facility

Sl.No	Department	Degree	Programme(s)	Sanctioned Strength	No.of Terminals

What are the licensed softwares installed in the computer centre?
Give a list of such software with details on type of license
(site license, stand alone etc.)

Are updates being acquired periodically?

Do you intend to provide additional computers for the new course?

List the additional software proposed to be acquired for the new course?

23. Library facility

i).

Total Area of the Library (in Sq. meters)

ii).

Name of the Librarian

iii).

Qualification and experience of the Librarian

iv).

Names and designation of other staff in the library

v).

Are any special facilities available in the Library?
If so, give details (eg. Photo copying, Internet connection etc.)

vii).

Has the library been automated:
System for borrowing books by the student:
Cataloguing system being followed:
Photocopying facilities available:
Library timings:
Holidays for library:

Have the books suggested in 17 viii (d)
already been procured by the Library?
If not, how soon these will be procured? Give definite dates.

viii).

Would the Library order multiple copies of the text books for this course?
If yes, how many multiple copies for each text will be ordered for the required student
strength?

Number of additional books proposed to be
acquired exclusively for the new course:
Number of additional journals proposed to be subscribed for the course: (Give a detailed list of journals/magazines proposed)

ix).

Proposed expenditure for this purpose for the first year & subsequent years.

24. Indicate the facilities available for students:	Boys	Girls
a) Common room
b) Reading room
c) Recreation room
d) Drinking water
e) Toilets/Urinals
f) Facilities for cultural activities
g) Fine arts
h) N.C.C
i) N.S.S
j) Rest room
k) Canteen
l) N.S.O
m) Y.R.C
n) Medical service attention (Names of Doctors with qualifications and specialization and their address details of part time & full time Doctors)
o) Placement and training cell
p) Audio-Visual Education Facilities and teaching aids (Mention available equipment)
q) Names of Association/Clubs for Students
r) Alumni Association
s) Student-counseling facilities
t) Telephone facility including STD/ ISD/FAX
u) Word processing & Photocopying facility

25. Non-Teaching Staff Details:

a) Details of technical staff (Laboratory wise)
Name	Designation	Educational Qualification	Date of birth	Date of joining	Scale of Pay	Total emoluments (Rs.)	Signature of the Staff



b) Details of ministerial staff
Name	Designation	Educational Qualification	Date of birth	Date of joining	Scale of Pay	Total emoluments (Rs.)	Signature of the Staff

25. Additional Information required.

a) Procedures proposed for monitoring the progress of students during the course (Given details)
b) Do you have reservation for students: Scheduled Castes/Tribes: Most Backward Classes: Backward Classes: Management quota:
c) Would you give special help for academically weak students? If so, describe what you propose to do?
d) Details of scholarships, free tuition, fellowships, and other financial support system available for students of this college now?
e) If yes, this would be also extended the students of the new course?
f) What are the facilities available for academically competent but economically weak students being admitted to the new course
g) Will they be given admission, if qualified?
h) Are there any financial support or loan facilities available for such students?
i) If yes, describe the scheme in detail.
j) If no, do you propose to introduce such a scheme for the benefit of student who might enroll in the new course?
k) What kind of transparency College/institution is practicing in the “internal’ assessment of students, if the system of internal assessment exits for the courses offered by the College?
l) Will the same system be applied to this new course? If not, give details of the new system.
m) Did students ever agitate for any reason during the last three years? If yes, give reasons. How the problems was tackled/solved?
n) Did the non-teaching staff ever agitate for any reason during the last three years? If yes, give reasons. How the problems was tackled/solved?
o) Did teachers ever agitate for any reason during the last three year? If yes, give reasons. How the problems was tackled/solved?
p) Give an itemized details of fees, funds, donations, etc to be charged from students to be admitted in the course. (Indicate numbers and do not say “as per Govt. norms” etc.)
q) Fees for the students admitted in the Government Quota:
r) Fees for the students admitted in the management quota:
s) Attach a copy of your audited annual accounts for the last three years:
t) Attach a copy of your budget for the current academic years and for the next year.
u) Attach a copy of your annual report for the last year.

This is to certify that the information given above is factual as of the date given below. Each page has been initialed by the authorized person of the College/ Institute. Any change in the information given above at a later date shall be informed to the University immediately.

The required fees and any other expenses incurred for the inspection as per University rules and regulations or any other expenditure related to it and demanded by the University will be paid by the College immediately.

Signature of the legally authorised
representative
(Name in Capital Letters)

Place:
Date: Office Seal

Declaration by the Management

1. Shri/Smt_____________________________________________________Son/daughter of Shri_____________________________________________on behalf of the trust, viz., ______________________________hereby declare that the particulars furnished above are true and correct to the best of my knowledge. Programme(s), applied for, will not be started without the prior approval of the Ministry/ AICTE/ MCI/ NCTE/ etc and the grant of affiliation by Pondicherry University. All the original documents related to the particulars given in the application will be produced at the time of inspection and whenever called for.

2. The required fees and any other expenses incurred for the inspection as per University rules and regulations or any other expenditure related to it and demanded by the University will be paid by the College/ Institution immediately.

3. It is understood and agreed by the Management of the College/ Institution that if the affiliation is granted by Pondicherry University, the College shall observe all rules and regulations and other conditions, if any, of Pondicherry University. It is also understood and agreed that any violation of these rules etc. may result in a heavy penalty as determined by the University or withdrawal of the affiliation by the University.

Chairman/Secretary
(Name in Capital Letters)

Place:
Date: Office Seal

PART –C

27. The originals of the following are to be produced for verification at the time of inspection to the inspection committee members (Copies need be enclosed along with application)

Sl.No.	Certificate
1.	Village field map / field measurement book sketch
2.	College site map / plan
3.	Existing building plan.
4.	Building sketch [details of Rooms, Laboratories, Stores, Library etc, for all the floors]
5.	Building plan proposed with approval competent government authority
6.	Irrevocable Trust Registration Deed (or) registered deed of the society
7.	Documentary proof for ownership of lands exclusively earmarked for the College.
8.	Legal opinion from the Govt. Pleader on the ownership of land and extent of coverage.
9.	Land use Certificate from an appropriate authority and Land conversion certificate from the Department of Town & Country planning. Certificate from the Revenue Authority that the Land for the College does not come under the Land Ceiling Laws.
10.	State Government permission for starting the College.
11.	Ministry/AICTE/ MCI/ NCTE etc. approval for the course(s).
12.	Documents showing the financial viability of the College [details of financial budgeted revenue and expenses statement (Current year) with latest Income tax returns copy
13.	Composition of the Managing Body.
14.	Master Time – Table for all courses and all sections with class room arrangements.
15.	Audited statement of accounts of the college for the past three years.
16.	Certificate for fire safety from the Government authority.
17.	Certificate from Government authorised license holder for Electrical installation.
18.	Certificate from Government Health Inspector.
19.	Certificate from PWD Superintendenting Engineer or any Government authorised person for the structural stability of the building.
20.	Building and equipment insurance certificate.
21.	Copies of experience and educational qualification of the teaching and administrative staff

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