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01. Tenders are invited in a sealed cover for supply of “Hardware, Software, and Laboratory Equipment for Pollution Control & Energy Technology” having specifications as given in Annexure I.
02. Tender document/quotation must be submitted in sealed cover super-scribing thereon bidder’s name and name of the Item. This is to be submitted to the Assistant Registrar (Purchase and Stores) or sent by the Registered post/courier service addressed to the Assistant Registrar (Purchase and Stores), Pondicherry University, R. V. Nagar, Kalapet, Puducherry 605 014, India positively before the tender bid closing time.
03. The Tender document must accompany an EMD of 2.5% of the total cost by means of a Demand Draft, drawn in favour of the Finance Officer, Pondicherry University, Payable at Puducherry. The amount is refundable.
The tender document can be had from the Information Facilitation Counter, Administrative Block, Pondicherry University on payment of Rs. 1,000/- (Rupees One thousand only) by means of D.D. in favour of the Finance Officer, Pondicherry University. The download application should also accompany D.D. for Rs. 1,000/- towards tender document fee.
04. Last date and time for submission of Tender: 08.01.2007 at 12:00 PM
05. Date & Time of opening of Tenders: 08.01.2007 at 3:00 PM
06. The firm must have the requisite domain expertise with regard to supply,
installation and post-sale service of the items they are quoting.
07. All equipment must operate at 230V/50 Hz single phase and / or equivalent three phase electrical power.
08. The offer must be in English. The rates should be indicated both in figures and words against item specified in the given Annexure. It is preferable that the price be quoted in Rupees or in US Dollars.
09. The taxes / duties / discounts, if applicable, are to be explicitly and separately shown in the bid and under no circumstances these components shall be added to the basic price and shown as single price. All components of taxes, should be shown explicitly separately.
10. The total cost should be quoted for FOB (ex-port, Chennai, India) as
well as CIF-Puducherry, India.
11. The prices quoted shall remain firm until equipment is supplied to the Pondicherry University.
12. The validity of each quotation should be at least 120 days from closing date of the bid.
13. The offers will not be considered if received after bid closing date & time.
14. The offers received through telex / telefax / e-mail will not be accepted by the university under any circumstances.
15. The university shall not be responsible for delay / loss or non-receipt of tenders by post / courier service.
16. No unsolicited correspondence shall be entertained after the submission of the offer.
17. If an order is placed with the firm, the purchase shall be governed by an agreement as per the University rules in force.
18. The University has been granted the benefit of exemption from the payment of the Central Excise Duty and Customs Duty by the Department of Scientific and Industrial Research (DSIR), India, vide their Notification No. 10/97 dt. 01-03-1997, in respect of
a. Scientific and technical instruments, apparatus, equipment including computers.
b. Accessories and spare parts of goods specified in(a) above and consumables.
c. Computer softwares, compact disks, CD ROM, Recording magnetic tapes, microfilms, micro-chips etc.
d. Prototypes.
Customs duties at Indian port, if any, will be to the account of the University.
19. Infra-structural, power and any other requirement for satisfactory installation and commissioning of the whole system must be provided, at least 120 days in advance of the installation to be commenced. All drawing for electrical connections, electrical safety items piping work etc. must be provided in detail.
20. Complete technical specifications and literature, including process flow, to be included with the quotation. Manufacturers of various major parts/equipment must be mentioned explicitly.
21. A clear statement regarding availability of after-sales service and availability of spare-parts for next 5 to 10 years should be included.
22. Please give a recent customer list (within last five years) with contact details including email address.
23. If you have an authorized representative in India, you are requested to inform his technical ability to take care of the problems in the system, if developed later within the warranty and outside the warranty period. The responsibility of the Indian agent must be clearly specified.
24. The bidder from abroad shall obtain, if required, export permission from the appropriate authorities in his country or the country of origin for items to be shipped to India in case of items to be imported. The University shall provide necessary information if required for this purpose.
25. The bidder from within India shall obtain the requisite approval for Imports etc., if required.
26. Additional terms and conditions can be incorporated by the University, if necessary, in the purchase order to safe guard the interests of the University.
27. Tender is not transferable.
28. Pondicherry University reserves the right to accept / reject any offer in full or in part or accept any offer other than the lowest offer without assigning any reason thereof. Any offer containing incorrect and incomplete information shall be liable for rejection.
29. Warranty: The material covered under the purchase order, when installed, shall be warranted for the quality, workmanship, trouble free operation and performance for a period of at least
12 months from the date of putting the system into operation at the Pondicherry University, or at least 18 months from the date of receipt of the last lot of the consignment in India.
If any item covered under warranty fails, the same shall be replaced free of cost including all the applicable charges including shipping cost both ways.
30. Payments terms: Normally a letter of Credit will be opened for 100% FOB price on receipt of order acknowledgement, however, 90% of the LC amount will be paid on proof of the shipment of the consignment with necessary documents to be detailed at the time of placing of the purchase order.
Balance of 10% of the LC amount shall be made after satisfactory installation and commissioning and against submission of the Installation & Commissioning certificate, duly accepted by the purchaser.
31. In case of any dispute in respect of the tender, all legal matters shall be instituted within the jurisdiction of the place where the purchaser ordinarily resides.
32. No Agency commission will be paid to any authorized agent in India.
33. Liquidated damages: Timely supply of the ordered items, installation, commissioning (wherever is applicable) and training etc. is the essence of the contract. In case of failure to supply within the time specified in the Purchase order, a penalty/LD of 0.5% of the total value per week or a part thereof shall be levied subject to a maximum of 7.5% in respect of items which are not supplied. The decision of Pondicherry University shall be final in this regard.
For any clarification with respect to technical specifications,
please contact: Prof. S. A. Abbasi (Tel: 0413- 2655263; Mobile: 9345055929; Email:
Prof.S.A.Abbasi@gmail.com)
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